Black and Silver Rides offers sophisticated transport solutions for weddings and other special events. Our company provides tailored services, adding a touch of sophistication to every journey.
The Black and Silver Rides team will work closely with you or your wedding planner to create a personalized transport plan for your day. We hope to provide a luxury experience to help make the trips to and from your venue as enjoyable and stress-free as possible. We’ve compiled some wedding transportation services tips to make planning easier.
Who needs wedding transportation Services?
We recommend you reserve transportation for VIPs and wedding party [members]; keeping them together reduces waiting for them to arrive at the venue. Pre-ceremony transportation is a must, in our opinion. Take a headcount of the group to determine what kind of vehicle you will need to book. For many weddings, that means the couple, their party, parents, siblings not in the party, and grandparents. Some couples also provide wedding transportation services for close relatives, out-of-towners, and all guests.
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Black and Silver Rides Luxury Fleet
When do You Need Wedding Transportation Services?
So where do you draw the line with transportation for your wedding? The decision will probably come down to your wedding budget, but you should also consider the following:
- Distance: If your ceremony and reception venues are only a short distance away from each other, you’re in the clear. But there’s a cutoff—if they’re more than 30 minutes apart, you should consider providing transportation for all wedding guests, so you don’t inconvenience them with rideshare charges or long, tedious drives. Keep other distances, like the miles between your wedding venue(s) and the hotel where you’ve booked room blocks, in mind too.
- Location: If you have lots of people coming in from out of town (who might not have cars with them), a hard-to-get-to or hard-to-find location, you should also consider booking transportation for guests.
- Special needs: Make your wedding disability-friendly by thinking about anyone who might struggle to transport themselves. Organize a travel plan for them—for example, ask a loved one to pick up your 90-year-old grandma who isn’t comfortable behind the wheel.
When Should I Book my Transportation Services?
Once you’ve finalized your guest headcount for the vehicles, you’ll need to make a wedding transportation plan so everything can go without a hitch. When there are three to six months before your special day, it’s time to book your transportation––when you’ve settled on your date, ceremony, and reception sites. If you’re marrying in April, May, or June—prom and graduation season—high-class vehicles will be in high demand, so you’ll need to book your transportation even earlier.
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Black and Silver Rides Wedding Transportation
When should I schedule the pickup and drop-off times?
To estimate an ideal pick-up time for the ride to the ceremony, for example, plan to arrive 15 minutes early, then work backward: ceremony time minus 15 minutes (or even more if you’re planning to get ready at the site) minus drive time, minus 10 to 20 minutes of “padding” for traffic, unexpected delays and getting excited people into multiple cars.
If your ceremony and reception are at separate locations, don’t forget about timing transportation between them. If your exchange of vows ends at 4:30 p.m. and the reception location is only 15 minutes away, but cocktail hour doesn’t begin until 6 p.m., you risk having guests arrive while the space is being prepared. Timing is everything, so try to schedule sensibly. If that’s not possible, you may need to devise a plan for occupying guests in the interim or, if need be, discuss with your reception site manager the possibility of starting the cocktail hour earlier.
Who pays for the wedding transportation services?
Traditionally, it’s the bride’s family’s responsibility to pay for organized transportation and parking, minus the expense of getting the groom and best man to the ceremony (the groom’s folks traditionally pick up the tab). The bride also foots the bill for getting the wedding party and family members around. Today, however, it’s entirely up to you, your partner (and your wedding budget), who pays for what.
If guests are left to their own devices, they’re responsible for their transportation costs, whether filling their gas tank, renting a car, or getting a cab.
Other Things to Consider for Your Wedding Transportation Plan
Create a call sheet with the names of guests and all pickup and drop-off addresses and times. Then call to confirm these arrangements with the car company the day before and the morning of the wedding. We recommend choosing a transportation point person (be it your wedding planner, a close friend, or a family member) to oversee logistics on the wedding day and handle any issues. If you have any questions and want to know more about our wedding transportation services, please call us at (720) 772-6970, info@blackandsilverrides.com, or check out our reviews on the knot.
